Prepare for a one-to-one that is more than a status update

Opening this in Claude or ChatGPT sends the prompt with its {{PLACEHOLDERS}} still in it. Replace them with your own details before you send, or copy the prompt and fill them in first.

My notes on this person since our last one-to-one:
{{NOTES}}

What I want from this conversation:
{{WHAT_I_WANT}}

Prepare me for it.

1. OPEN WITH
One question that invites them to raise what is on their mind, before I raise anything.

2. WORTH ASKING ABOUT
Two or three things from my notes worth their view, each as an open question. Not "is the project on track" but "what is making the project harder than it should be".

3. FOR ME TO RAISE
What I want to cover, with a sentence on how to put each one. If one of them is difficult feedback, write it as a specific observation and its effect, not a judgement about them.

4. DO NOT TURN IT INTO
Anything in my notes that is really a status update, and where that belongs instead.

5. CLOSE WITH
What to confirm before we finish, so both of us leave with the same next steps.

Keep the whole thing short enough to read in two minutes.

End of prompt: Prepare for a one-to-one that is more than a status update